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Data Validation automation

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(@orianfnlc-org-au)
Posts: 2
New Member
Topic starter
 

 

Hi Treacy/Colleagues,
 
Thank you foremost Treacy for sharing those Excel contents really helpful in day to day tasks in the office.
 
Just a query I run out of ideas and option in automating (auto fill-up in adjacent columns) data validation in my spreadsheet. I followed step by step your content (5 excel tricks for updating spreadsheets) but seems not working on my data. What do you think is the culprit on my spreadsheet? Inputting F3 won't refer to Defined Name in formulas tab. Nothing appears in source under settings tab of data validation. Appreciate the extra effort herein. Thanks

Below is the spreadsheet I am modifying, hope it helps you all to sort out what's wrong with it.

 

Thank you.

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Posted : 28/04/2025 3:08 pm
Riny van Eekelen
(@riny)
Posts: 1194
Member Moderator
 

@orianfnlc-org-au

You should NOT enter "F3" in the source box but click inside the box and press the F3 (function key). That brings up the Paste Names window from which you can select the one you want.

image
 
Posted : 28/04/2025 8:34 pm
(@orianfnlc-org-au)
Posts: 2
New Member
Topic starter
 

Hi Riny,

Thank you I got my error corrected now and it's a dumb one! At times we admit it.

There's another one that's quite connected to automation. Would I be able to automatically reflect the respective Program Coordinator and Project Officer (s) names simultaneously with just the left most column Region as the Defined Name? Currently it says source should be just single row or column delimiter. 

Thanks Riny and Treacy as well. Very helpful saved precious time just thinking by myself.

Dan

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Posted : 29/04/2025 9:10 am
Riny van Eekelen
(@riny)
Posts: 1194
Member Moderator
 

@orianfnlc-org-au 

The list source must indeed be a reference to a single row/column or a delimited list that you may type into the list box, For example a,c,b,d to give you four options to choose from.

But you can use XLOOKUP, for instance to pick-up the CO and PO in one go, based on the selection from the dropdown.

Screenshot 2025 04 29 at 06.00.10
 
Posted : 29/04/2025 2:00 pm
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